Country Mice Playgroup, Cowfold, West Sussex

Policies & Procedures

Admissions and Bookings	Child Protection
Behaviour	Confidentiality
Equal Opportunities	Fees
Lost Children	Settling In
Special Needs

Fees Policy

As a Charity, our aim is to keep our fees to a minimum cost. The income from the Fees and the Government Funding for the over three’s, is used to pay wages and the day-to-day running costs of the Pre School.

Billing & Payment

Fees will be invoiced on the first day of term for each half term. The bill is then payable within seven days
If we do not receive payment within this time, we will send a reminder letter.
If the fees remain unpaid, in the absence of any exceptional circumstances, the Management Committee may at its discretion withdraw the child’s place for the following half term.
If a parent wishes to cancel a child’s session, they must give one half terms notice or pay one half terms fees in lieu of notice.
We cannot reimburse fees for sessions that a child does not attend due to holiday & sickness. A child’s place is kept available for them and so fees continue to be payable in full.
If a parent experiences problems with the payment of the fees they should contact the treasurer at the earliest possible opportunity. Each case will be dealt with individually and in confidence.
The currents fees are listed in the Pre School Prospectus, on the notice board in the Lobby area.

Government Funding

For those children who are eligible, the Nursery Education Grant funds up to five 2 ½ hour sessions per week for 38 weeks of the year, divided over three school terms. We shall inform parents of their child’s entitlement before he or she becomes eligible
Where the term is longer than 11 weeks the funded child’s parents will be billed on the normal scale rates for the session that are not funded.

Lunchtime Sessions

Lunchtime sessions must be booked a half term in advance, at the same time that their Pre School sessions are booked. This ensures that we have the correct level of staffing for the number of children attending. These sessions will be billed at the same time as the Pre School Sessions.

Increasing Fees

The Management Committee will review the fees on an annual basis
Current fees are £12.00 per session (Sep 2008).
The Management will give one whole terms’ notice to parents and carers to advise them of any rise in fees. This applies to Sunshine Club & Mother and Toddler group.